North Star Rotary International Youth Exchange

Background Check

All Rotarians serving a role with the Youth Exchange Program must complete an annual background check. Please follow these simple steps:

1. Log on to https://NorthStarYouthExchange.volunteerportal.net
2. Review text on the Welcome Page, enter the password: NorthStar and click “I Agree”.
3. Enter Personal Information. All fields marked with a “*” are required.
4. Click “Next”
5. Review all information to ensure its accuracy before proceeding. If you need to make any corrections you can click on the “Edit” link or the “Previous” button to return to the Personal Information page.
6. Click “Complete” to process your search.

***Please Note the following***

• If you Quit without clicking Save, the system will not save your information. Your background check will not be run. You will need to start over from the beginning when you return.
• If you click Save before you Quit, you will be provided with a reference code to enter when you return to the site to pick up where you left off.
• When returning to the site, click on this link on the Welcome Page: “If you are returning to finish a previous search, then click here.”
• Enter your last name and reference number to resume your previous search.

Database Website

Link to Database Website »

Club Officers Staying Up-to-Date

Each adult who has a specific role with the Inbound exchange student must be trained.

These mandatory trainings can be found online. While they can be completed at anytime of the year, we suggest that the month of July is the best time to refresh your knowledge and prepare for the August inbound student arrivals. The Youth Exchange office will be tracking who has completed the trainings. The January Department of State audits require this.

1. For the lead Club Exchange Officer

Training: Department of State – TrainCaster

Department of State online training will be sent to the lead Club Exchange Officer once a year. Only the lead Club Exchange Officer needs to complete this. Prepare for this test by reviewing the regulations in the appendix of the Club Youth Exchange Officer Manual: 62.25 Secondary School Students.

2. For all members of the Club Exchange Committee

Training: North Star Program 4 Modules Training

Step-by-step instructions on how to implement the Rotary Youth Exchange Program for your Rotary club is available through four short online modules. Each module takes 5 minutes to complete. The topics are:

• The Basics
• The Inbound Program
• The Outbound Program
• Host Families

Every Rotarian on the club committee is to complete this once a year. You’ll be asked to sign in; use your email as your name. Choose a password you’ll remember. Then indicate which club you belong to. All members of your committee should go through this every year. The link is:

http://tom.intratrain.com/RotaryExchange

You’ll be given a list of four modules to choose from. Read through each one…this entire training will take about 30 minutes. When documents are referred to, you’ll be able to download them immediately. There is no test at the end of each module…instead we are recording that you reviewed the basic training.

As you complete each module, a date of completion will be recorded. The Youth Exchange office will be able to compile this list and show the Department of State auditor that our club exchange officers are getting their annual training.

This training will be updated annually.

3. For Rotarians on Youth Exchange Committee

Training: NAYEN Sexual Abuse & Harassment Training

A national online Youth Protection Training for Rotary Youth Exchange officers and any other adult who has a specific role with an Inbound exchange student is now available (NAYEN Training). It includes a tutorial that reviews acceptable and unacceptable behaviors. The online test will be completed and the results sent to the Youth Exchange office. At the moment, this only needs to be completed once in a lifetime.

Rhianna Gawrys will need to know the emails of all potential host parents, Rotarians and volunteers who have a specific role with the inbound exchange student in order to send out the link for this Youth Protection training: rhianna.gawrys@gmail.com

(This Youth Protection Training is different from the 5960 Youth Exchange Protection training…we’re sorry that the trainings have the exact same name because this will undoubtedly cause confusion.)